Planning A Group Trip

Group Trip

I am a staunch solo travel advocate, you already know that about me. If I’m not solo, I’ve probably met up with a friend abroad to spend a few days, or am taking a trip with my boyfriend. But every once in a while, I do the unthinkable. Go on a group trip. Even if it’s just four or five people, planning is a challenge when your friends are busy badasses like mine are. But it can be done. Follow these steps to make it as painless as possible and ensure that the trip goes off without a hitch.

Choose a Leader

Since you are reading this blog post, I imagine you are the one planning this group trip. But if not, it is important to designate one or two people as the ‘planners’. This is the person that is responsible for communicating with the group, organizing activities, and making the final decisions. You’ll want someone that has some travel experience of their own and can do the bulk of the research for this trip.

Group Trip
Photo by Brooke Lark on Unsplash

Determine Budget

Before you even choose a destination, you should determine what the budget is. I suggest getting in touch with each person that wants to join the group trip and finding out what they can set aside for all the expenses. If you have a destination in mind, then you might tell them what the minimum budget is expected to be and ensure that they will be able to commit to that. Do this far in advance since it will affect every decision made from here on out.

Group Trip
Photo by rawpixel on Unsplash

Choose a Place and Time

Now that you know what kind of budget you’re working with, where should you go? And when? The group probably already has an idea of what type of vacation they’re interested in. Beaches, mountains, adventure, relaxing, this part should be pretty easy to settle on.

Coordinating schedules for a group trip, however, is the hardest task of all. Once you can pin down the time of year to go, find out everyone’s possible days off. If there are a handful of options available, make a poll so that the group can vote on when to go. 

Group Trip
Photo by Johannes Ludwig on Unsplash

What Are The Group’s Priorities?

You know your budget, and you know where and when you want to go. It’s time to start booking. Before you reserve that bomb villa on Airbnb, check what the group’s priorities are. You may want to live like a movie star, but the rest of the group might be more interested in putting their money towards activities.

This could be another good time to use polls. Start by asking what is the best way to use the money. Accommodation, activities, food? Then, have everyone in the group submit their must-do activity. If it’s not possible to do everything, take another poll, majority rules. 

The group can also break up into smaller sub-groups if opinions vary about the activities. Don’t think that just because you arrived as one group, you have to stay together all the time. If different members are in the mood for different food, split up for dinner. Or if a couple of girls are tired, let them go home for a nap. Don’t hold your friends hostage to a strict itinerary.

Group Trip
Photo by Jared Rice on Unsplash

Take a Deep Breath

Traveling in groups can be difficult because everyone wants to make the most of their vacation. Since everyone has a different personality and set of priorities, this can amount to some tense situations. Remember to take a deep breath and remind yourself that you are here to enjoy time with your friends and/or family. If you’ve done the above and prepared well, everyone should have a good idea of what is going on. And they can decide for themselves if they want to join in or go their own way.

Do you have any group trip success or horror stories? I’d love to hear about them in Companach’s Facebook Group!